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All students are held accountable to the policies and guides of the College. Please take some time to familiarize yourselves with the below information.
Guests are allowed in the halls as long as they comply with all Residence Life policies and procedures and do not disturb the normal operation of the building.Ā Guests must carry the appropriate valid identification on them at ALL times and have access to their approved Guest Registration email if residing on campus after 10:00 PM. Guests must remain with their resident (host) at all times.Ā Residents will be held accountable for the behavior and/or actions of the guest(s).
Each registered guest is allowed to stay on-campus no more than three (3) nights (consecutively or not) within a seven (7) day period. A night begins and ends at 10:00 PM. RCNJ residents are allowed to host up to two (2) guests at any given time. Guests may not move from host to host to stay on-campus more than three (3) nights.
Current RCNJ residential students do not need to be registered as a guest. All residents are responsible for their guests.
The College automatically assumes that all residents within a shared housing unit (room/suite/apartment) agree to permit their roommate, suitemate, or apartment-mates to register guests in their shared housing unit, without having to provide prior acknowledgment of those guests. However, residents have the right to opt-out of this automatic Guest Registration by contacting their Resident Assistant to facilitate a roommate/suitemate/apartment contract. As with any roommate/suitemate/apartment contract, if someone violates the terms of the contract, staff in the hall/area office must receive a formal complaint before they can act upon it. It is important to note that once a complaint is received for a particular room/suite/apartment, all residents of that space may lose guest privileges until they come together and a contract is developed.
It is essential that students adhere to the for the assigned room/suite/apartment. It is the responsibility of roommates/suitemates to alert the host of the guest of any issues or concerns they may have concerning any guests or the amount of guests entering their room/suite/apartment. It is recommended that students have open conversations with roommates/suitemates about guest expectations.
Any current government issued photo identification:
Any forms of identification that are not government issued with a photo will not be accepted for guests:
Note: Expired identification cards are not acceptable forms of identification. Guest identification must not be expired.
*Currently Enrolled commuters with current RCNJ IDs may use their IDs. If a commuter is not found on the list, they will need to provide another form of acceptable identification.
An Adult Guest is defined as anyone who is age 18 years or older and not assigned to an on-campus student residence room, suite, or apartment.
Examples of Guests:
These individuals need to complete the Guest Registration process if visiting on campus after 10 PM and can be registered any night of the week. All guests must remain with their hosts at all times. Guests must have access to the approved Guest Registration email and a valid form of identification.
A Minor is defined as a person under 18 years of age. Minor Guests are only permitted to visit on the weekends (Friday-Sunday).
Minors over the age of 14 must provide a current high school identification card. All other forms of acceptable Identification listed above will be sufficient as well.
Failure to adequately supervise guests who are minors may result in disciplinary action or termination of minor visitation privileges.
All guests, regardless of age, must abide by all Ramapo College rules and local, State, and Federal regulations and laws.
Guest Registration Availability and Submission
In order to have a guest(s) after 10 PM, the resident (host) must register their guest(s) by completing the Guest Registration Process at any Guest Registration kiosk in the Residence Halls. Guest Registration will be monitored daily by Public Safety and Residence Life Staff.
No one may use the guest procedure to evade paying proper residence hall charges. Ā Guests may not move from host to host in order to stay on campus for more than the duration the policy states. Students and guests who are found to be in violation of these procedures will be documented by the Residence Life Staff or Public Safety Officers. Students who violate the Guest Policy may be referred to the Office of Student Conduct and may be subject to campus restriction ban.Ā Individuals, such as runaways or others fleeing lawful parental authority, are not permitted as guests.
NOTE: Depending on the situation, the College reserves the right to change or limit guest procedures.Ā Guest privileges will be revoked if actions impede the teaching and learning processes that are at the heart of the College’s mission.Ā Guestsā personal behaviors should conform to the wishes of all the residents in the room/suite/apartment.Ā It is the hostās responsibility to report the misconduct of guest(s) to the Department of Public Safety or Residence Life staff immediately. Any guest who may be in violation of a College Policy or impede the teaching and learning process that are at the heart of the Collegeās mission, may be asked to leave campus immediately and/or issued an immediate campus restriction ban.
There are designated times throughout the year when guest privileges are more restricted in order to assist with Residence Hall operations. Below is a listing of these times and guest expectations and procedures.Ā Residents who reside on campus may not use their residency to allow others to circumvent paying for housing.
Time: | Policy: | More Information: |
Fall Early Arrival
Check-in |
No Guests Permitted until check-in begins for designated building/ area | Residents in Early Arrival Housing who are approved to arrive to housing early due to an affiliation with a group on campus are not permitted to have guests.
|
Thanksgiving Break
|
Guests Permitted.
Normal Guest procedures are followed. |
Residence Hall Offices work on a revised schedule. |
Fall Semester Finals | Guests Permitted. Normal Guest procedures are followed.
|
It is important to note that it is 24-hour quiet hours during this time and residents should be mindful of peers who are studying or preparing for finals. Please review expectations regarding 24-hour quiet hours and residents are expected to hold their guests to the same standards. |
Fall semester check-out extensions | No Guests Permitted. | Residents are approved for a check-out extension for academic related reasons. No guests are permitted. |
Winter Interim Housing | Guests Permitted. Normal Guest procedures are followed. | Winter Interim Housing period is for students who reside on campus in order to work for the college, are international students, or are in-season athletes. Residence Hall Offices work on a revised schedule.
Winter Interim Housing residents do not have the authority to allow roommates/suitemates/apartment mates to move into residences prior to normally scheduled check-in date. A Student who is found violating this will be considered an Illegal Resident. Please reference the illegal resident procedures as listed below. |
Spring Early Arrival Check-in | Guests Permitted. Normal Guest procedures are followed. | Residents in Early Arrival Housing, who are approved to arrive to housing early due to an affiliation with a group on campus, are permitted to have guests. Residence Hall Offices work on a revised schedule.
A resident cannot register a semester roommate/suitemate/ apartment mate as a guest during this time period. Spring Early Arrival residents do not have the authority to allow roommates/suitemates/apartment mates to move into residences prior to normally scheduled check-in date. A Student who is found violating this will be considered an Illegal Resident. Please reference the illegal resident procedures as listed below. |
Spring Break
|
Guests Permitted. Normal Guest procedures are followed. | Residence Hall Offices work on a revised schedule. |
Spring Semester Finals | Guests Permitted. Normal Guest procedures are followed.
|
It is important to note that it is 24-hour quiet hours during this time and residents should be mindful of peers who are studying or preparing for finals. Please review expectations regarding 24-hour quiet hours and residents are expected to hold their guests to the same standards. |
Spring semester check-out extensions | No Guests Permitted. | Residents are approved for a check-out extension for academic related reasons. No guests permitted. |
Summer School | Guests are Permitted | The Residence Hall Offices work on a revised schedule. Once a resident participates in the end of summer āall summer move-over āno guests are allowed until regular check-in begins for designated building/ area. This is regardless of Fall placement on campus. |
Guests are allowed to bring their vehicles on-campus. Guests who will be parking a car on campus overnight will be required to compete the parking permit prompt on the kiosk after completing the Guest Registration process. Once a parking permit has printed, it must be placed on the dashboard of the car so the printed side can be visible from outside of the vehicle.
Guests may only park in designated Parking Lot D.
If a guest is only interested in visiting the campus for a couple of hours during the day, the should visit the Public Safety Booth at the front of the College for a day parking pass.
Guests are welcome to use both the RCNJ Shuttle and the NYC Port Authority Bus.
RCNJ Shuttle
They must be with their host at all times. All guests should have their Guest Registration Form available when riding the RCNJ Shuttle; they may be asked to present it. If a guest is using the RCNJ Shuttle to arrive from the train station, the host must be onboard the RCNJ Shuttle to meet him/her. The times and destinations for the RCNJ Shuttle are located on the Ramapo website.
NYC Port Authority Bus
Their ticket must be purchased with their hostās Ramapo ID at Roadrunner Central. A guest is not required to present a Guest Registration Form to ride the NYC Port Authority Bus.
Prohibited Residents
Prohibited residents are persons who visit residentsā rooms for long periods of time (for more than three days within a given week) or whose visitation violates the Guest Procedures in any way.Ā Unregistered guests are considered “prohibited.”
If the Office of Residence Life staff, officers from the Department of Public Safety, or other College officials find someone who is living in a campus residence, but who is not authorized to be there, the “host” student (or students) may be charged the regular housing charge for the “guest” and the āhostā may be charged with conduct violations.Ā Violators may be fined and/or face judicial action.
Residents who are aware of a person(s) living on-campus without authorization or who is violating the Guest Policy, should notify their residence hall office staff as soon as possible. College Staff will be checking the Guest Registration database on a regular basis to ensure that all residents and guests are complying with the Guest Policy.
The following guidelines have been established to define Ramapo Collegeās occupancy limit for each residence unit (room, suite, and apartment) within our Residence Halls and Apartment Complexes. Occupancy limit is defined as the maximum number of persons permitted within a housing unit at any time, including residents assigned to the unit.
The chart below lists the occupancy limits:
The Village:
The College Park Apartments:
Should College Staff observe the number of persons present in a residential unit exceeding the occupancy limit, it will lead to an immediate dispersal of the gathering by having all persons not residing in the unit vacate the space. The incident will be documented and referred to the Office of Student Conduct for disciplinary action. Please also see related policies: Alcohol, Cannabis, Other Drugs, and Good Samaritan Policy (Link).
In addition to interior occupancy limits, the following guidelines are in place for exterior areas: Obstruction of the free flow of pedestrian or vehicular traffic on College premises or at College-sponsored or supervised events or activities is prohibited. Additionally, congregating in front of buildings/apartment entrances, stairwells, and balconies/landings is prohibited. Individuals or groups who obstruct the free flow of others will be instructed to clear the area and may be referred to the Office of Student Conduct for disciplinary action.
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